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Advancement Associate

Posted May 6 2022

PENDLE HILL is a Quaker study, retreat, and conference center that seeks to create peace with justice in the world by transforming lives through learning opportunities, retreat, and community created on our beautiful 24-acre campus in unceded Lenni-Lenape territory and in virtual settings. At Pendle Hill we commit to being a living testimony to a social order that manifests God’s love for everyone. We work to be inclusive, respectful, and supportive of all people. We strive courageously for peace and justice.

This is a highly collaborative staff community featuring responsive leadership and partial work-from-home arrangements for office-based employees. Community-building among staff is highly prized with monthly fun activities as part of staff meeting and two longer staff retreat days a year for fun, growth, and connection among all staff. The monthly community work morning provides variety with the opportunity to lend a hand on another team’s project or lead one for staff in your own work area. Learn more about Pendle Hill at https://pendlehill.org/.

POSITION SUMMARY: The Advancement Associate is responsible for the administration and oversight of Pendle Hill’s donor database, Raiser’s Edge.  In addition, the Advancement Associate supports Pendle Hill’s fundraising team by providing administrative and operational support to advance Pendle Hill’s annual fund, planned giving, grants, and major gift programs.

REPORTS TO: Director of Advancement

DUTIES AND RESPONSIBILITIES: The Advancement Associate serves as the primary database administrator and data management professional of the Raiser’s Edge database and all related products. This involves ensuring data quality, producing and managing all analog mailing lists in the database, and creating a variety of reports regularly and as needed. Gift processing and acknowledgement is a major role, which includes managing the “sustaining donor” program and maintaining organized paper copy files of all batched gifts. Other department functions include managing department supplies and assisting the Director of Advancement’s support of the board’s Advancement Committee. For detailed information about the duties and responsibilities of the Advancement Associate, please see the full job description.

REQUIRED QUALIFICATIONS:

  • Raiser’s Edge experience, or work with similar database
  • Proficiency with Microsoft Word, Excel, and Outlook
  • Professional and courteous presence, on phone and in person
  • Ability to work effectively with donors, staff, PH governance, and other constituents
  • Ability to work with diverse constituencies
  • Strong attention to detail
  • Ability to meet deadlines, determine priorities; and follow through on responsibilities
  • Ability to work well under pressure and to manage changing priorities
  • Ability to maintain confidentiality.

DESIRED QUALIFICATIONS:

  • College degree preferred
  • 2-3 years of customer service, client service, or database work in a nonprofit organization a plus
  • Familiarity with Quaker organizations, concerns, and practices.

EXPECTATIONS OF ALL PENDLE HILL EMPLOYEES:

  • A highly welcoming attitude and willingness to provide hospitality for members of, and visitors to, the Pendle Hill community. Openness to a wide range of spiritual beliefs and experiences, cultural backgrounds and practices, and differences (of all kinds).
  • Familiarity with Quaker faith and practices, and a commitment to learning more and/or a willingness to gain, deepen, and nurture such knowledge.
  • Appreciation of the role of Quakerism in the mission of Pendle Hill. Please see our mission, vision, and values statements as part of familiarizing yourself with Pendle Hill.

TIME EXPECTATIONS: This is a full-time, non-exempt position. Out of respect for work-life balance, “full-time” at Pendle Hill is 37.5 hours per week, with 7.5-hour typical workdays. Full-time staff at Pendle Hill spend a few work hours each week contributing to the community through meal time, housekeeping, or maintenance work.

COMPENSATION AND BENEFITS: $40,000-$45,000 yearly salary plus benefits including: medical, dental and life insurance, a retirement plan, generous paid vacation days (20), sick days (15), and holidays (11), and the opportunity to take Pendle Hill courses for free. Additional benefits include one meal a day from the Pendle Hill Kitchen (free to staff except for the tax), a 20% employee discount at the Pendle Hill Bookstore, free copies of all Pendle Hill pamphlets upon publication, a beautiful campus with walking trails and fellowship with people from around the world. Full time staff are eligible for competitively priced on-campus housing (depending on availability, and at Pendle Hill’s discretion).

NONDISCRIMINATION POLICY: Pendle Hill appoints individuals without discrimination based on color, ethnicity, race, sexual orientation, class, gender identity or expression, pregnancy, age, national origin, ancestry, ability, marital status, domestic partnership or civil union status, religious affiliation, or any other category protected by law. Pendle Hill recognizes that some of these categories are social constructs, not rooted in science. Our aim is to be inclusive and affirming.

Pendle Hill staff are required to be fully vaccinated against COVID-19, except for those who cannot receive the vaccine for medical or religious reasons.

Pendle Hill is not able to sponsor a work visa for international applicants at this time.

BACKGROUND CHECKS: Pendle Hill will conduct a background check for all candidates prior to hire.

INTERESTED? Please submit the following items to Francisco Burgos at fburgos@pendlehill.org with “Advancement Associate” and your last name in the email subject line:

  1. a current resume,
  2. a cover letter that includes how you heard about the position, why you want to be considered and your qualifications (applications received without a cover letter will not be considered)
  3. and contact information for three references, at least two of whom are professional references.

Review of applications will begin on May 27, 2022 and continue until the position is filled, with an anticipated start day in June or early July.